SaaS ProductRenewals & remindersObligationsAudit trail
Timemy Contract Management
One place for contracts, renewals, obligations, and ownership — integrated to Sage X3, QuickBooks or Xero for clean master data and reporting.
X3 · QB · Xero
Supported ERPs
API-first
Integration design
2–4 wks
Typical rollout
UK-based
Support & delivery
Renewals at risk
Next 90 days
Owner assignedNotice period trackedEvidence attached
Contract coverage
92%
have a named owner
+6% this quarter
Renewals scheduled
48
Obligations open
12
Docs missing
7
Stop losing track of renewals
Automated reminders, ownership, and renewal workflows so nothing quietly auto-renews without visibility.
Access and controls
Role-based access and controlled changes, with a history of edits and approvals.
Better reporting
A reliable view of commitments, suppliers, and renewal pipeline — plus ERP-friendly exports.
ERP-friendly data
Map suppliers, cost centres, projects, and approval thresholds to your ERP structures.
Operational workflows
Request → review → approve → sign → store → renew — with visibility at each step.
Audit-ready by design
Clear evidence of who approved what and when, plus supporting docs attached to each record.
Integration-first (Sage X3 · QuickBooks · Xero)
We prioritise stable posting rules, idempotent processing, and clear ownership. Integrations are monitored, logged, and designed for change.
Posting validationError queuesRetry-safeAudit trailMaster data mapping
Sage X3 · QuickBooks · Xero
ERP-specific approach for contracts
Keep commercial and compliance workflows in Timemy, while aligning master data and reporting with your ERP.
Sage X3
- Supplier master mapping (avoid duplicates)
- Cost centres / analytical dimensions alignment
- Contract metadata exports for reporting
- Audit trail retained outside ERP customisations
QuickBooks & Xero
- Supplier/vendor mapping in QuickBooks or Xero
- Link contracts to tracking categories or jobs
- Renewal pipeline export (Power BI-ready)
- Controlled access for finance and procurement
Integration detail
Supported objects (typical)
These are the common ERP objects we map and validate. Final scope depends on your configuration and posting rules.
Sage X3
- Supplier master: Business Partner (BP) mapping (dedupe strategy)
- Company / legal entity alignment
- Analytical dimensions (e.g., cost centre / department / project) alignment
- Contract header metadata: owner, start/end, renewal terms, value, risk flags
- Obligations register (reporting export, not ERP customisation)
- Attachments + audit evidence linked to the contract record
QuickBooks & Xero
- Supplier/vendor mapping (deduplication)
- Tracking categories or jobs alignment
- Contract header metadata: owner, dates, renewal terms, value, risk flags
- Renewal pipeline export (Power BI-ready)
- Attachments + audit evidence linked to supplier record
Typical data flow
From contract intake to ERP-aware reporting
This is the baseline flow we adapt to your posting rules and controls.
Step 1
Capture
Upload/import contracts and key metadata (owner, supplier, dates).
Next
Step 2
Control
Review, approve, and track obligations with an audit trail.
Next
Step 3
Align
Map suppliers and dimensions to Sage X3, QuickBooks, or Xero.
Next
Step 4
Report
Expose renewal pipeline and commitments for finance and ops.
How it works
A rollout that respects your ERP and your team’s time
We keep it practical: prove value quickly, then expand.
Step 1
Discovery
Contract inventory & renewal risk
Import existing contracts and define the minimum metadata needed for reporting and renewals.
Step 2
Build
Approval flows and templates
Set thresholds, owners, and contract types. Standardise templates where it helps.
Step 3
Go-live
ERP integration setup
Map suppliers and dimensions so Timemy aligns with Sage X3, QuickBooks or Xero and your reporting.
Step 4
Optimise
Dashboards and iteration
Add reporting and refine based on cycle time and exceptions.
Typical use cases
What teams use Timemy for
Common patterns we see in Sage X3, QuickBooks and Xero organisations.
Supplier & services contracts
Track renewals and obligations, link suppliers, and support finance planning.
Property and facility agreements
Centralise leases and service agreements with clear owners and renewal dates.
Software subscriptions
Prevent uncontrolled sprawl, enforce approvals, and keep a clean audit trail.
Product screenshots
Timemy in action
Real UI — built around visibility, ownership, and audit evidence for finance and procurement teams.
Templates & procurement
Standardise contracts and manage tenders
Pre-built templates to accelerate new contracts, and a full RFP workflow from draft through to signed agreement.
Want contract renewals under control — without ERP customisation?
We'll show Timemy, map it to your ERP setup — Sage X3, QuickBooks or Xero — and propose a simple rollout plan.
Sage X3QuickBooksXeroApprovalsAudit trail