Hidbrain
SaaS ProductAI invoice capturePO matchingApproval routing

AP Automation — Invoice Matching & ERP Posting Controls

Automate invoice intake and approvals with clear controls, exception handling, and ERP-safe posting to Sage X3, QuickBooks or Xero.

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85%
Less manual data entry
3×
Faster invoice approval
99%
AI extraction accuracy
SaaS
Coming soon
Invoice queue — today
Live
Received
47
Matching
31
Awaiting approval
23
Ready to post
8
Median cycle
2.4 days
Auto-matched
71%
Exception rate
6.1%
Posting health
Posted clean94%
Queued4%
Failed2%
Exception queue
Missing PO ref3
Supplier mismatch2
Duplicate detected1
APHubNet SaaS — coming soon. We are putting the finishing touches on our self-serve platform. Register your interest and we will notify you the moment early access opens.Register interest →
AI invoice extraction
Claude AI reads PDF, XML and PEPPOL/UBL invoices with 99% accuracy — no templates, no manual keying, no human in the middle.
Value-based approval matrix
Route by invoice value and cost centre: line manager, department head, Finance Director, CFO. Configurable per entity.
PO matching & auto-approval
Invoices that match a purchase order within tolerance are approved automatically. Exceptions go to a named queue.
Email inbox sync
APHubNet monitors your AP inbox. Invoices arriving by email are captured, extracted and pushed into the workflow instantly.
Expense management
Optional expense module lets employees submit and route claims through the same approval matrix as invoices.
Audit trail & controls
Every approval, rejection, and coding change is timestamped and attached to the record. Full segregation of duties.
Visibility & reporting
See what is awaiting approval, in exception, or ready to post — with dashboards, SLA tracking and CSV export.
ERP-safe posting
Only validated, approved invoices sync to your accounting system. Posting rules and dimensions stay clean.
Product screenshots

APHubNet in action

AI-powered invoice capture, PO matching, and value-based approval routing — all in one workflow.

APHubNet invoice processing and approval workflow
Invoice workflow: supplier details, line items, PO matching status and approval routing — all visible on one screen.
APHubNet approval matrix and dashboard
Approval dashboard: value-based routing matrix, outstanding approvals by approver, SLA status and exception queue.
How it works

A rollout that respects your ERP and your team’s time

We keep it practical: prove value quickly, then expand.

Step 1
Discovery
Raise the purchase order
Create and route POs through your approval matrix before committing spend. APHubNet tracks every PO from raise to receipt.
Step 2
Build
AI captures the invoice
Invoices arrive by email or upload. Claude AI extracts supplier, lines, amounts and VAT — PDF, XML, or PEPPOL — with 99% accuracy.
Step 3
Go-live
Match, route, approve
Matched invoices auto-approve within tolerance. Unmatched invoices route to the right approver based on value and cost centre.
Step 4
Optimise
Sync to your accounting system
Approved invoices post to Xero, QuickBooks or Sage X3 with correct coding and dimensions. Your ERP data stays clean.
Approval matrix

Value-based routing, out of the box

Stop chasing approvals by email. APHubNet routes every invoice to the right person based on value thresholds you define.

£0 — £500
Line Manager
Day-to-day operational spend, subscriptions, and small supplier invoices.
£501 — £2,500
Department Head
Project spend, larger supplier invoices, and departmental purchases.
£2,501 — £10,000
Finance Director
Capital items, significant contracts, and recurring commitments.
£10,001+
CFO
Strategic spend, large contracts, and board-level commitments.

Thresholds are fully configurable per entity, cost centre and supplier type. Example values shown.

Integrations

Works with your accounting system

Native connectors for Xero and QuickBooks. Sage X3, NetSuite and Microsoft Business Central available via pro-services.

Xero
Native
Native two-way sync. Suppliers, chart of accounts, and tracking categories pulled automatically.
QuickBooks Online
Native
Native connector. Classes, customers and vendor data mapped on setup.
Sage X3
Pro services
Pro-services integration. Full mapping to BP, dimensions, ledger entries and approval workflows.
NetSuite
Pro services
Pro-services integration. Subsidiary-aware with full multi-currency support.
Microsoft Business Central
Pro services
Pro-services integration. Dimensions, posting groups and approval workflows fully mapped.
CSV & API
Native
Bulk import via CSV or connect your own system using the APHubNet REST API.
Pricing

Simple, transparent pricing

SaaS pricing coming soon. In the meantime, talk to us about a managed implementation for your finance team.

billed annually · SaaS coming soon
Starter
TBA

For small finance teams processing up to 200 invoices per month.

  • Up to 200 invoices/month
  • 2 users
  • Xero or QuickBooks
  • AI invoice extraction
  • Value-based approval matrix
  • Email inbox sync
Register interest
billed annually · most popular · SaaS coming soon
Growth
TBA

For growing finance teams with higher volumes and more approvers.

  • Up to 1,000 invoices/month
  • 10 users
  • Xero + QuickBooks
  • PO matching & auto-approval
  • Expense management module
  • Priority support
Register interest
tailored to your business
Enterprise
Custom

For multi-entity groups or businesses needing Sage X3 or custom ERP integration.

  • Unlimited invoices & users
  • Sage X3 / NetSuite / BC
  • Multi-entity & multi-currency
  • Custom approval matrix
  • Dedicated implementation
  • SLA & custom contracts
Contact sales

Want faster invoice approvals without messy ERP workarounds?

Talk to us about APHubNet. We will demo the workflow, outline how AI invoice capture works in practice, and give you a realistic rollout plan for your ERP.

Sage X3QuickBooksXeroApprovalsAudit trail
Contact us